Print Options

In this Act, unless the context otherwise requires-

"archival repository" means a building or part of a building in which archives are reserved and made available for consultation;

"archives" means records of permanent value selected for preservation in an archival institution;

"Council" means the Civil Service Council;

"current records" means records regularly used for the conduct of the current business of an institution or individual and which continue to be maintained in their place of origin;

"Department" means the Public Records and Archives Administration Department established under L.I.1628;

"National Archives" means the archival repository in which archives of the institutions of the Republic of Ghana are preserved and made available for consultation

"Public records" means-

(1) records that belong to the Republic of Ghana created received and maintained-

(a) by any public office, by a Minister of State or other person responsible for a public office or by any other officer or employee of a public office;

(b) by any court with jurisdiction within Ghana or by any judge or other officer of such a court;

(c) by any other body or individual so designated by regulation made under section 26 of this Act;

(2) all public archives within the meaning of the Public Ordinance, 1955 (No. 35) in the custody of the National Archives of Ghana on the date of coming into force of this Act;

"recording" means anything on winch sounds or images or both are fixed regardless of form;

"records" means recorded information regardless of form or medium created, received and maintained by any institution or individual in the pursuance of its or his legal obligations or in the transaction of its or his business;

"records centre" means a building specially designed and constructed or converted for the storage, maintenance and use of semi-current records pending their ultimate disposal;

"retention schedule" means a document describing the recurring records of an institution or an administrative unit thereof, specifying those records to be preserved as having permanent value as archives and authorizing on a continuing basis and after the lapse of specified retention periods or the occurrence of specified actions or events, the disposal by destruction or other means of the remaining records;

"Semi-current records" means records required only in frequently for the conduct of current business, and for the purposes of this Act, files and other assemblies on which no action has been recorded for five years shall be regarded as semi-current records.