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(1) Every head of department shall keep records of all personal emolument of staff employed in the department, in a form that ensures that

(a)  payments are made as and when due;

(b) overpayments are not made;

(c)  all required deductions are made at the correct time;

(d) authorised establishments are not exceeded;

(e)  the rates authorised for payment are not exceeded; and

(f) payments are not made to staff who do not belong to the department or unit.

(2) The records for the purpose of this regulation shall be as specified in the Departmental Accounting Instructions.