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A head of department shall

(a)  ensure that adequate investigation is made of a loss;

(b) direct action to be taken and ensure that action is taken in 

(i)   rectification of systems;

(ii) discipline of staff; and

(iii) recovery of a loss; and

(c)  authorise disposal of a case of loss after complying with paragraphs (a) and (b) by 

(i)  write-off;

(ii) allowing transactions to stand charged; or

(iii) verifying full recovery, as the case may be.